![]() ![]() ![]() Like a cost-per-user agreement, the MPS provider is typically allowed to swap out units in the print environment as it makes sense. If you need a new device, the managed print provider looks at historical print volume to ensure the right printers go into your print environment. This printing needs support method is similar to the cost-per-user agreement, but rather than counting users, each device incurs its own monthly price to cover all needed support and supplies. With this type of agreement, the managed print provider is often given the freedom to swap out a printer or copier to help keep overall cost as low as possible. ![]() Month to month, it’s the same bill, thereby reducing the effort needed to account for printer support and device expenses. This is more of a fixed cost contract, making the print services spend more predictable. This managed print arrangement is generally made with conditions that the amounts printed don’t change drastically from when the agreement is originally signed. Instead, cost is averaged out as a cost per user to print what they need. This model resembles the cost-per-user model often charged for managed IT services. The job of a good managed print service is to know the best printer options and advise if your technology is over- or underutilized. If you have a printer doing just 2,000 pages a month, but you’re spending $2,000 per unit, you may be better off with a $600 printer. That leads to ongoing unnecessary spend, especially if the unit cost is standardized over a large fleet of printers. If you have $2,000 printers at each location, all doing low print volumes per month, then this device model may be too much for the actual work. The cost of new equipment can be added to the print strategy, but it’s less likely it will be on a cost-per-print basis.Ī good managed print provider normally goes beyond a cost-per-print support agreement and looks at your overall print volumes to ensure the correct devices are in place. What’s important in this cost model is ensuring the devices at each location are logical and correct. If you have your own printing devices already, it’s based more on cost of toner + maintenance averaged out on a per-print basis. Cost per Printīy far, the most popular and common way to manage print cost is a pay-per-print model. Let’s look at advantages of each cost model as a print strategy. ![]() These are the most common arrangements for managed print contracts. Pricing for a good MPS provider varies depending on the contract type and term. Three Pricing Models for Managed Print Services A good MPS provider helps companies understand their users and print environments and creates the appropriate service contracts for all the devices and locations. This is true not only from a print costs standpoint, but also from the service angle. The more devices you have in your print environment, the more managed print makes sense. When Does Managed Print Make Business Sense? And if that means someone decides they aren’t the best fit for a managed print services program, so be it. We do have a bias here, but we believe more business managers should understand all sides of managed print. We’ve helped all kinds of businesses launch managed print programs for years and have thousands of printing devices under contract. You may decide it’s not the best choice for your company, or you may realize you need to start with MPS solutions right away. Maybe you’ve already looked at some MPS proposals yourself to deal with this situation.īut the question may linger, why do I even need managed print? If you’ve ever wondered, this article will help you better understand three key areas of this type of business technology service. Many organizations have turned to Managed Print Services to resolve the issue of ongoing printer care and oversight. ![]()
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